A daily to do list for a project manager.
Project management

Why lists are as important as registers for project managers

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Rhona
13 March 2018

I’ll admit upfront I am naturally not a list person. So until very recently I wasn’t convinced of the difference they would make to my projects.
Yes, I have logs and registers, etc., but the thought of creating a whole bunch of lists left me cold. Until I was challenged by a friend to see how much more efficient I would be if I had at least one.
I decided to give it a go and it was quite a revelation, and I’m now a converted list writer!
So, based on my newfound admiration for lists, here’s what I enjoy about them:

  1. I have different lists for different activities, rather than one long list
  2. I like to physically write the lists out, rather than have them electronically
  3. I like to use nice paper – it makes writing the list something to look forward to
  4. I like to score through the tasks as they’re complete – it gives me a weird sense of satisfaction to see everything marked off
  5. I don’t worry if I don’t get everything off the list – there’s always tomorrow
  6. I like to add to the lists throughout the day, as it’s a good way to stay focussed on the tasks at hand
  7. I have large and small things on the list, so I can have a sense of accomplishment by ticking off something small. There’s nothing more disheartening than a list with no score outs at the end of the day
  8. I don’t put the list in any particular order – it’s written as things come to me

Why do I think lists are as important as registers for project managers? It’s easy to get distracted with a 101 things during the day, especially when you’re in the middle of a project. I’ve found with lists, I’m pulled back to focus on the key tasks for the day. When something important comes up, I simply add it to the list to avoid forgetting it. If you’re already accustomed to making lists, this blog might not offer much new information. However, if you haven’t tried it yet, I hope it inspires you to pick up a pen and give it a go.
If you’re looking for a tool to make your project life easier, sign up for a free personalised demo of Psoda

Rhona Aylward avatar
Written by Rhona Aylward
Rhona is Deputy Everything Officer at Psoda, where she does everything except code. After starting life as a microbiologist she moved into PMO leadership roles around the world before settling in New Zealand with her family.

1 Comment

  • Kinnie Vermeulen says:

    awesome confirmation – I create TO DO Lists everyday , especially on Mondays – this blog reminded me to refer back to my To Do List today. YES – it works and gives you an instant feeling of accomplishment once you have ticked them. some of my favorites to ensure I tick at least some lists are:
    – attend meetings
    – respond to emails
    – make coffeee and breathe ! LOL

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