{"id":12294,"date":"2019-05-14T14:17:21","date_gmt":"2019-05-14T02:17:21","guid":{"rendered":"https:\/\/www.psoda.com\/global\/?p=12294"},"modified":"2024-03-19T02:36:57","modified_gmt":"2024-03-19T02:36:57","slug":"what-is-a-pmo","status":"publish","type":"post","link":"https:\/\/www.psoda.com\/global\/2019\/05\/14\/what-is-a-pmo\/","title":{"rendered":"What is a PMO?"},"content":{"rendered":"

Welcome to the latest “Ask a project manager<\/span>” blog. This week\u2019s question isn\u2019t about project management but about that lovely adjunct \u2013 PMOs.
\nI\u2019m a recent graduate and have an interview for a (very) junior role in a PMO. I\u2019m really excited but I\u2019ve not got much of a clue about what a PMO is and what it does. I don\u2019t want to look stupid in my interview. Can you help?<\/em>
\nThanks for getting in touch, congratulations on your interview! I\u2019ll try and give you an easy overview of PMOs.<\/p>\n

What does PMO mean?<\/span><\/h2>\n

The first question to answer is what does PMO stand for? It could be Project Management Office, it could be Programme Management Office or it could even be Portfolio Management Office. Confusing, right? You can usually make a stab at which one is which by what they do.<\/p>\n

PMO\u2019s role<\/span><\/h2>\n

The roles performed by PMOs are as diverse as their names. In a nutshell, the following descriptions pretty much hold true:
\nPortfolio Management Office \u2013 is there to help the organisation do the right things
\nProgramme Management Office \u2013 is there to do things in the right order
\nProject Management Office \u2013 is there to do things the right way
\nOne thing that\u2019s consistent across the different PMOs, regardless of form or function, is that they have to have the right team in place to do the work they need to do.<\/p>\n

Type of PMO<\/span><\/h2>\n

The Project Management Institute\u2019s<\/a><\/span> description of the three generic \u201ctypes\u201d of PMOs is the best that I\u2019ve found:<\/p>\n

Supportive<\/span><\/h3>\n

A supportive PMO is set up to provide the organisation with project related templates, tools, processes and best practices. It provides training and tracks lessons learned. Ideally, it should have very little control in the programmes and projects themselves.<\/p>\n

Controlling<\/span><\/h3>\n

A controlling PMO is the organisation\u2019s project police. It’s role is to audit the organisation’s programmes and projects. This PMO makes sure that the correct tools, processes, standards and procedures are used.<\/p>\n

Directive<\/span><\/h3>\n

A directive PMO is the most controlling of the PMO types. What this PMO says, goes for all an organisation\u2019s programmes and projects. It decides on resource allocation (including people), funding, reporting requirements and most have the individual programme and project managers reporting to it.<\/p>\n

Structure<\/span><\/h2>\n

There are almost limitless permutations of PMOs. They can be permanent structures that report to the board in the case of an enterprise portfolio management office. They can be temporary structures that are set up to support a particular programme of work. Or, they can even be project specific entities that work only with one project.
\nSome of the more common structures are:
\nIndividual PMOs \u2013 most likely to be a programme or project management office. They are set up to specifically work with one programme or project. They are unlikely to be permanent.
\nDepartmental\/business unit PMO \u2013 This construct will support multiple programmes and projects across a business unit. They will likely report into an enterprise or organisational PMO or a senior executive like the CIO. It is likely that it will be a permanent feature.
\nOrganisational PMO \u2013 This will be an organisational PMO with responsibilities across the organisation. They will set the processes, tools, methodologies, training, etc. that all the other PMOs will follow. It is likely that this office will be providing portfolio management services as well as everything else. This is definitely a permanent feature and will report to the board or CIO.<\/p>\n

People<\/span><\/h2>\n

Depending on the type of PMO you\u2019re working in, you might have some, or all of the following roles represented:<\/p>\n