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Why lists are as important as registers for project managers

Daily to do list

I’ll admit upfront I am naturally not a list person. So until very recently I wasn’t convinced of the difference they would make to my projects.

Yes, I have logs and registers, etc., but the thought of creating a whole bunch of lists left me cold. Until I was challenged by a friend to see how much more efficient I would be if I had at least one.

I decided to give it a go and it was quite a revelation, and I’m now a converted list writer!

So, based on my newfound admiration for lists, here’s what I enjoy about them:

  1. I have different lists for different activities, rather than one long list
  2. I like to physically write the lists out, rather than have them electronically
  3. I like to use nice paper – it makes writing the list something to look forward to
  4. I like to score through the tasks as they’re complete – it gives me a weird sense of satisfaction to see everything marked off
  5. I don’t worry if I don’t get everything off the list – there’s always tomorrow
  6. I like to add to the lists throughout the day, as it’s a good way to stay focussed on the tasks at hand
  7. I have large and small things on the list, so I can have a sense of accomplishment by ticking off something small. There’s nothing more disheartening than a list with no score outs at the end of the day
  8. I don’t put the list in any particular order – it’s written as things come to me

Why do I think lists are as important as registers for project managers? It’s easy to get distracted with a 101 things during the day, especially when you’re in the middle of a project. I’ve found with lists, I’m pulled back to focus on the key tasks for the day. If something important crops up, I just add it to the list so it’s not forgotten.

If you’re already a list writer, this blog may not tell you much you didn’t already know, but I hope if you’re not one, you’ll also be encouraged to pick up your pen and give it a go.

If you’re looking for a tool to make your project life easier, sign up for a free trial of Psoda. Just click on the red free trial button at the top right-hand corner.


  • March 13, 2018

    Kinnie Vermeulen

    awesome confirmation – I create TO DO Lists everyday , especially on Mondays – this blog reminded me to refer back to my To Do List today. YES – it works and gives you an instant feeling of accomplishment once you have ticked them. some of my favorites to ensure I tick at least some lists are:
    – attend meetings
    – respond to emails
    – make coffeee and breathe ! LOL

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