How many of you use kanban boards? They’re pretty awesome, aren’t they?
I really like how they encourage communication. It’s easy to see where everything is in the workflow and you can quickly change things on the fly if you need to.
It also gives you a great sense of satisfaction when you move the sticky notes from one column to the next.
Online boards are also fantastic. They’re particularly useful if your teams aren’t in the same location, because everybody can access the board in real-time and track updates.
Another great feature of online kanban boards is that they’re always there, even if you’re not in the office. You can’t beat an online board if you need loads of cards. Have you ever looked at a physical board with more than 200 cards on it? It’s hard to see anything unless it’s the size of a room (which does happen, by the way!).
Both options have their place, but how do you bridge the gap between your physical and online kanban boards?
How do you make sure your boards stay in synch, so that neither is outdated or becomes obsolete?
About six months ago, I was in a project meeting. People videoconferenced in and the kanban board was having a workout. Cards were being swapped all over the place, cards were discarded and new cards were being created. It was a really productive meeting.
But I couldn’t help but notice the project coordinator was struggling to keep up. At the end of the meeting, the project manager said to him: “Don’t forget to update the project board so that the team in Sydney has the latest info”.
The last time I saw the coordinator, he was frantically taking notes and trying to capture all the changes that had been made.
This observation led me to conclude there must be a better way to capture changes to a physical board and update the virtual version accordingly.
To do that, we created a new product, called PsodaVision. We soft-launched it at the recent ITx mega conference in Wellington.
PsodaVision bridges the gap between physical and electronic kanban boards and lets you have the best of both worlds.
It’s really easy to use; you take a photo of your kanban board using our app, pick the project you want the photo to be attached to and click upload.
Once the photo has uploaded, you process the cards. Our technology automatically recognises where the cards are on the board. If cards have moved from their previous position, it puts them in the new position and highlights them so you can check they are in the right place before processing them. No more having to write notes and then manually update your electronic boards.
The enthusiastic response to our new technology at the ITx event was very encouraging and shows this is indeed a tool which promises to make life easier for project professionals.
If you’d like to see how PsodaVision works on your kanban boards, contact us for a demo. The technology is in beta, so it’s not yet available for general release.