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How to manage multiple projects successfully

In an ideal world project managers would manage one project at a time from inception through to completion. Unfortunately this is often not the case and project managers have to manage multiple projects at different points in the project lifecycle at any given time. So how can you do that successfully?

Below are some tips that could help you manage multiple projects effectively:

Outstanding document control

When you’re managing multiple projects you need to stay on top of the documentation constantly, both to ensure documents don’t get mixed up but also to make sure that the information for each project is updated in a timely manner. This is where a good document numbering system is invaluable.

Strong communication

As you’re likely to see each individual team member rarely, it’s critical that you communicate through other means on a regular basis, whether it’s sending a quick email or text message. Good communication will help ensure you’re kept in the loop and that your team members feel you’re there for them.

Excellent time management

When you’re managing multiple, regularly conflicting tasks across multiple projects and attending all sorts of meetings, you need to make sure your time management is spot on. If you’re consistently late to meetings all that happens is your personal schedule gets out of kilter and your grip on the projects slip.

Flexibility

It’s really important when managing multiple projects to be flexible. When things go wrong or a critical task is delayed, you will need to be able to adjust your priorities to manage that situation without jeopardising your other projects.

Great coordinator

One of the best things you can do is hire a great project coordinator. He or she will be able to help you successfully manage everything outlined above and will make sure that you’re kept informed of anything that comes up that needs addressing.

Tools

When you get to this level of project management Excel spreadsheets and Word documents just don’t cut it anymore. You need a project management tool that can host all of your project documentation in one place and that can be updated and reported on in real time. If that sounds like something you need sign up for a free 30 day trial of Psoda to see how our tool can change your work life for the better.

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