It’s 4pm on a Friday, you’re just getting ready to run out the door to the pub and an email pops up reminding you to fill in your weekly project timesheet.
If you think “what a load of old rubbish!” you’re not alone. Most people see project timesheets as a waste of time and effort.
This is a real shame as the timesheet information can be used to great effect.
So here are four excellent reasons why you need to make time for timesheeting:
Your timesheets will show your project and/or line manager exactly what you are working on and how much time you are spending on different tasks. If you are consistently having to work extra hours in a week, your timesheet will show this very clearly. This means your manager could reassign tasks to lighten the load, or at very least you could argue for some overtime pay!
If timesheets are linked to the project budget, the project manager can get real time updates on the cost of each task as well as the overall cost of a resource. For example, if a project manager has a budget of $22,000 per month for two business analysts and she notices that one BA has logged 60 hours in a week instead of 40, she can front load the budget for the upcoming month to cover the additional cost – instead of being surprised when the BA submits his invoice at the end of the month.
By collecting timesheets from project staff, individual team leads, project managers, programme managers and the organisation as a whole, will have access to information that can significantly improve task estimation. For example, an organisation runs 20 IT projects a year and have been collecting timesheet data for five years. When a new project comes along with similar requirements to previous projects, the project team can analyse the timesheet data to get access to actual task time and cost information. By averaging the data over the 100 projects from the past five year, the team has a better understanding of the likely time and cost and can use that to build a more accurate forecast schedule as well as provide the customer with a realistic estimate of time and cost.
Project resource requirements peak and flow as the project progresses. By using timesheet data the project manager can quickly see if a particular task needs to have more people allocated to it or if particular people are over or under worked.
How can Psoda help?
Psoda has an integrated timesheeting tool that links directly back to your project schedules and budget for real-time updates. You can also use our offline mobile app to capture your timesheets and then sync back to the server when you have network access again.
To try this feature for yourself sign up for a free 30 day trial.